Category: Announcements

Feature Friday

June 20, 2014

We’ve made several improvements to the system this week:


  • Parents now see titles of Key Contacts. For parents with multiple children in the school, the Key Contacts change depending on which programme the child is in (e.g. the parent of a DP student will see the DP Coordinator). Key Contacts can be specified under the Administrator or Teacher’s Profile > Roles.

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  • Reports are now sorted alphabetically in both the Generate Reports dropdown menu, as well as the Manage Templates page. The Manage Templates page also separates the templates based on programme.

1. Report Generation Page

2. Report Templates Page

Diploma Programme:

  • Assignments can now be exported to PDF. This can be done via the Assignments > Export to PDF.

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Middle Years Programme:

  • Tasks can now be exported to PDF. This can be done via Tasks > Export to PDF. The export contains the selected Criteria, Achievement Levels, and Descriptors.
  • The Unit Planning Wizard has changed. In the Backward Planning tab, built-in standards can be checked, while additional Knowledge and/or Skills can be added as normal. The Learner Profile and International Mindedness tabs are now indicated as optional.

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  • The Learning Experiences and Teaching Strategies tabs have been combined into the Learning & Teaching tab.

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Primary Years Programme

  • More than one teacher can now be specified as the subject teacher on reports. This can be set via the Homeroom Class > Edit Class Settings > Assign Class Teachers. Teachers specified in the Homeroom Class Settings will override the teacher specified in the PYP administrative settings.

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  • Specialist subject teachers can also be specified in the Homeroom Class Settings. However, if a Specialist class has also been created, the teacher(s) of the class will override the specified teacher(s) in the Homeroom Class Settings.

InterSIS Bulk Messaging

June 19, 2014

Students and Parents can now be messaged in bulk in InterSIS. The message is delivered to students and parents via email. You can message students and parents via the Messaging tab.


Key features include:

  • E-mails can be delivered to students, parents, or both.
  • Custom mailing lists based on student enrollment status (e.g. Admitted, Enrolled), programmes (e.g. DP, MYP), and grade levels.
  • Dynamic candidate list that changes based on search filters. Students who have already been selected appear in the Selected Student section.
  • Customizable mail based on mail merge values, found in the Legend of Values section.
  • Preview Message before sending the e-mail.

Preview Message

We will be deploying additional bulk messaging features this summer and fall, including:

  • Sent messages to appear in both the Dashboard and Family’s Latest Activity feed.
  • Messages to be authored by the administrator’s personal e-mail.

Lastly, Messaging via SMS is in our implementation roadmap, but we have not yet scheduled a release date.

Save the Date: ManageBac User Group Conferences

June 16, 2014

Following the success of our first ManageBac User Group Conference in Shanghai earlier this month, we are excited to announce the following upcoming user group conferences. The conferences are designed as professional development opportunities for coordinators, technology specialists, and heads of school.

They include presentations from existing ManageBac users on best practices and implementation strategies, as well as updates & support from ManageBac staff on our latest feature releases. We hope to welcome you and your colleagues at one of our conferences soon!

Save the Dates:

Adelaide: July 29, 2014
Hosted at Mercedes College

Dubai: December 12-13, 2014
Hosted at GEMS Wellington Academy

Munich: February 27-28, 2015
Hosted at Bavarian International School

If you are interested in leading a session in Dubai or Munich, please send an email to with a brief session description and proposal.

Don’t see your region listed? If you are interested in hosting a user group conference at your school in 2015, please let us know.

Shanghai User Group Conference: Recap

June 13, 2014

On Saturday, June 7, we hosted our first-ever ManageBac User Group Conference at Western International School of Shanghai (WISS).  We were thrilled to welcome over 40 participants from 18 different IB World Schools, many of whom traveled from other cities in China to join the one-day conference and meet their peers.

After opening remarks from ManageBac, five of our existing schools presented their experiences from across the IB continuum, followed by discussion groups and an open hands-on workshop. The day concluded with a networking event.

The presentations featured:

  • Wayne Voogt (IT Support Officer) and Shelley Bragg (Director of Marketing) from WISS: As a full IB school with 750 students in K-12, WISS was careful about the switch to a new system and formed a pilot group in 2011 to lead implementation. The team included members from the technology team, heads of school, coordinators and teaching staff. WISS has also started using OpenApply and InterSIS, with the goal of moving to a fully integrated school management system.
  • Jessamine Koenig (DP Coordinator & High School Vice Principal) from Shanghai Community International School: Jessamine focused on the process of moving from ManageBac for the CAS programme to using the system fully across the Diploma Core, including for curriculum planning and classroom management, noting that heavy encouragement comes from their students, who are keen on having all information on one system.
  • Hugo Drummond (Head of Middle School & Deputy Head) from Utahloy International School Guangzhou: Based on his own experiences, Hugo advocated for a long transition period for staff. He took 6 to 12 months for the system transition, using ManageBac first for curriculum planning, then gradebook and reporting, and lastly moving to attendance. He attributed successful implementation to involving teachers with IT experience from the very beginning, as they helped bring other teachers onboard.
  • Iain Riley (Grade 5 Coordinator) from Shanghai United International School: Iain and his colleagues chose ManageBac for its ability to link teachers, students and parents without paperwork and at an affordable price. Iain noted adopting ManageBac was a no brainer, as ”curriculum planning is a dream.” In contrast to Hugo’s more gradual approach, Iain successfully launched ManageBac during the PYP Exhibition week.
  • Jason Borovick (IT/ICT Manager) from Changchun American International School: As CAIS was working hard to obtain authorization as an IB world school several years ago, the school made a critical technical decision to implement ManageBac. Jason noted that achieving buy-in from teachers was also key to the system’s success, and shared a letter from IB staff which showed ManageBac implementation directly contributed to the school’s successful authorization last year. CAIS recently also become an iPad school, which allows students & teachers to use the ManageBac iOS app.

The training workshops held in the afternoon were led by speakers and ManageBac support staff.  In summary, recommended advice shared for effective implementation included:

  • involving the school technology team to assist with setup and ensuring smooth access to the system for all users within the school,
  • delegating one or more ManageBac representatives internally to train teachers and consolidate feedback back to the ManageBac support team,
  • committing time for parent training, especially if language barriers prevent parents from logging in.

We had a wonderful time connecting with our schools in China! To learn more about the conference, download the programme here:

And save the dates for our upcoming user group conferences!

managebac conference bags managebac conference managebac conference shanghai


Feature Friday

June 13, 2014

We’ve made several improvements to the system this week:

Diploma Programme:

  • Both the Language A and Language B > Orals page now offer a dropdown menu. This feature was previously only available for Language A classes.Screen Shot 2014-06-13 at 3.05.57 PM

Middle Years Programme:

  • The Learner Profile and International Mindedness sections are now included in the unit planner PDF Export. These sections will be omitted from the PDF if they have not been filled in the unit planner.


  • Attendance Reminders now show the recipients list before sending the reminders out to teachers. You can send attendance reminders via Settings > Attendance > Send Attendance Reminder.

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  • Writing a comment for a message now offers the ability to notify all users in the group via email, even if the users have not contributed to the thread.

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  • Reports now support up to four signers for the Cover Letter and Summary pages. You can add signers and upload signatures via the Report template > Cover Sheet tab.

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  • The Reports > Export Term Grades spreadsheet now includes a By Teacher worksheet.

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InterSIS Transcripts

June 3, 2014

Transcripts can now be generated in InterSIS. Historical transcript grades are imported through ManageBac, and the data seamlessly flows into InterSIS. You can import historical grades via Settings > Reports > Transcripts > Import Transcripts.

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A CSV template is available for download. Detailed import instructions can be found in our InterSIS Help & Support > Importing Historical Transcript Data page. Feel free to send your completed template to us at, and we can import the data into your system.

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Similar to ManageBac Reports, InterSIS offers customizable transcripts. Transcript settings can be found via Settings > Academics > Transcripts.

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In addition to including/omitting and re-arranging the key student and academic information, the system allows for:

  • GPA or average grade calculation. The system allows customizing the grade scale for the DP (HL & SL), MYP, High School, and Middle School.
  • Customizable grade descriptors.

Once the transcript settings have been set, you can generate individual transcripts within the student’s page > Reports > Transcripts.

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The student’s transcript page displays:

  • Transcript comments (e.g. awards, discipline, CAS/EE remarks).
  • GPA Graph, which shows the student’s cumulative grades across all terms.
  • IB Grades Graph, which shows the student’s grades in each subject, per term.
  • Record of Achievement, which allows editing the student’s final grades before generating the transcript. Please note that changes made from this page will not affect the student’s report cards or gradebook in ManageBac. We recommend changing the student’s grades directly from ManageBac, which will update the grades in InterSIS.
  • Key Information, including enrollment date, graduation date, and prior school (if any).

Screen Shot 2014-06-03 at 11.10.45 AMScreen Shot 2014-06-03 at 11.11.02 AM

Once you have reviewed this page, a transcript can be generated for the student. A sample transcript PDF can be downloaded here.

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We will be deploying additional transcript features this summer, including:

  • Imports to be done directly within InterSIS with a match-field option, similar to OpenApply Imports.
  • Awards, to be automatically or manually assigned to students based on academic performance.
  • Grade Descriptors for the MYP and Non-IB programmes.
  • Selecting terms to omit from the transcript.
  • Pass/Fail options for both IB and Non-IB classes.
  • Total Attempted Credits versus Total Passed Credits.
  • Attendance to be displayed in percentages.

Let us know if you have any questions!

Feature Friday

May 23, 2014

We’ve made several improvements to the system this week:


  • For the Attendance module, you can now add comments for students who have been marked as Present.
  • An Other Name field is now available within all students’ profiles. All students now have a required “First Name” and “Last Name” field, and an optional “Preferred Name” and “Other Name.” The system displays the student as First Name (Preferred Name) Last Name | Other Name

e.g. Chloe (Clara) Epelbaum | Chinese Name

Screen Shot 2014-05-23 at 3.14.53 PMScreen Shot 2014-05-23 at 3.22.42 PM

  • Administrators are now able to Bulk Archive Groups. This is available in the Groups tab on the right navigation menu.

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Diploma Programme:

  • Rich Text Formatting (RTF) is now available for all sections of the DP unit planner. This includes bolding, italicizing, numbering, and adding bullets for text.

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Middle Years Programme:

  • Approaches to Learning (AtLs) can now be analyzed in MYP curriculum analytics. This is available when Next Chapter unit plans have been enabled via Settings > General. The analytics can be accessed via Dashboard > Curriculum > Middle Years > Analytics.

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  • Rich Text Formatting (RTF) is now available for all sections of the MYP unit planner. This includes bolding, italicizing, numbering, and adding bullets for text.

 Planned Developments:

  • In preparation for MYP Next Chapter, the Community & Service (C&S) tab will be updated to Service & Action. This is planned for the first week of July 2014. This will update the Learning Outcomes for the 2014-2015 academic year. Previous year groups and archived groups will retain the current eight Learning Outcomes.

ManageBac Scheduled Downtime on Saturday, May 24

May 23, 2014

Our servers will be down for maintenance on Saturday, May 24 starting at 2pm HKT (GMT+8). The total duration of maintenance will be thirty minutes. Actual ManageBac service downtime is anticipated to last less than ten minutes.

We apologize for the inconvenience caused. Please enjoy your weekend!

Join us in Shanghai for our first ManageBac User Group Conference!

May 16, 2014
We are pleased to announce our first ManageBac User Group Conference on Saturday, June 7 in Shanghai, China!

This professional development opportunity for IB coordinators and technology directors brings together current and prospective ManageBac users from across the region to focus on questions of system implementation. During the conference, ManageBac staff will also present the latest feature updates and provide hands-on support & training.

We are privileged to host speakers from Western International School of Shanghai, Shanghai Community International School, Shanghai United International School and Changchun American International School.

To register, and for more information click here. Hope to see you in Shanghai soon!

Feature Friday

May 16, 2014

We’ve made the following feature improvements this week:


  • Users > Roster > Students now allows searching by Student ID in addition to Student Name.

Screenshot 1

  • You can now import the new student data fields found in the student profile. The CSV template containing all the fields can be downloaded  via Users > Import Students. The imported data automatically syncs to iSIS and OpenApply.

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  • Report cards are now nested within the Academic Years which they were generated for. If the report card does not contain academic term information (e.g. the term has been deleted, or was never assigned to the report), then the report will be nested below (Unknown Academic Year).
  • CAS and C&S interview notes are now available for students to view. This option is off by default, and can be toggled via Settings > General.

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Primary Years Programme:

  • We now offer adding an “Other” subject into the system via Settings > Primary Years > Subjects. Please contact us and request this subject option, and we will manually add the subject in for you.
  • The Programme of Inquiry PDF Export now includes the Learning Experiences selected from the units. The PDF export can be accessed via Inquiry > Export Programme of Inquiry.

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  • Integrated Information Systems
    for International Education

  • Office Address

    Faria Systems Inc.
    548 Market St. #40438
    San Francisco, CA 94104

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    Taiwan (R.O.C.)

  • Telephone

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